EVENTPHOTO.CA / CANADA
Sponsor and exhibitor photography
Document the visibility and interactions your event partners need for their post-event reporting.
GET A QUOTE
THE COVERAGE PLAN
What makes the frame.
Document the visibility and interactions your event partners need for their post-event reporting.
Before your event
Supply the sponsorship deliverables matrix, correct brand names and must-have placements. Map each obligation to a time and location, including signage, sponsored sessions and guest interactions. Clear evidence frames and lively editorial images are both useful.
A gallery with a purpose
Request folders or filenames by sponsor when appropriate. Photography documents the event; it does not measure audience reach or guarantee that every placement was visible at every moment.
Make the coverage your own.
Add speaker portraits, team photography, sponsor details, venue and decor photographs or social-ready selects. Same-day editing and next-day delivery can be discussed around your schedule.
Planning questions
Can you organize images by sponsor?
Yes, when the sponsor list and required naming structure are part of the brief. Allow editing time for the extra organization.
Build the right coverage mix
A FEW GOOD QUESTIONS
Before the first frame.
How much does event photography cost?
Your quote depends on location, hours, crew size, editing and delivery requirements. Share your schedule and priorities so we can recommend the right coverage without guessing at a universal price.
How many hours and photographers do we need?
Start with the moments that must be covered, including preparation and group portraits. One photographer can follow a single programme; overlapping rooms, portraits or simultaneous photo and video coverage may require a larger team.
How quickly will we receive our photographs?
Delivery timing is agreed in your quote. If you need same-day selects, next-day images or a specific press deadline, include that requirement so editing resources can be planned.
Can you photograph multi-day conferences?
Yes. Share the full programme, locations and overlapping sessions. The coverage plan can include daily highlights, sponsor requirements and a gallery organized by day.
Can we add headshots, video or a photo booth?
Include these in your inquiry. Availability, staffing, space and delivery requirements are confirmed for your event location.
Can you work from our shot list?
Yes. Send your schedule, brand guidelines, sponsor commitments and priority people. We use the brief to plan coverage while leaving room for natural moments.
Do you provide edited high-resolution files?
Editing, file formats, download arrangements and usage permissions are specified in the proposal. Tell us whether images are for print, press, social media or internal use.
Do you cover events throughout Canada?
Tell us your city, venue and event date. Coverage and any travel requirements are confirmed for the location and schedule before booking.
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